Qualifying for and Establishing an Internship
To qualify for an internship, the student must be in good academic standing with the University (i.e., not on probation) and a major in GEP. These policies will be strictly adhered to in order to assure that only sufficiently knowledgeable and skilled students will be placed. A minimum level of related coursework is also required of any potential intern.
Internship opportunities are arranged by the student. Students must consult with faculty prior to starting internship hours to insure that the internship policies and individual responsibilities are understood. All arrangements, including filling out and submitting the Internship Agreement form with appropriate signatures, must be completed before the internship begins. Internships can occur any time during the year, but academic credit is offered in he Fall or Spring semester.
Responsibilities of the Student Intern
- Consult with your faculty advisor before contacting your potential on-site supervisor — internships MUST be approved (verbally or in writing) by your academic advisor before you fill out the internship form or start work.
- You do NOT register for an internship via PeopleSoft. You register by completing and submitting an Internship Agreement form. (These forms are available in the GEP department office-STEV 3016.) Forms must be complete before submission. This includes: the semester enrolled, class number, the number of units (45 hrs/unit), your student ID number (not your social security number), and the signatures of your field supervisor and faculty advisor. We will obtain the signature of the Department Chair and School Dean. The form is due in the GEP office well in advance of the Add/Drop deadline. Specific due dates for each semester will be announced on the website and by email.
- Adhere at all times to the policies and procedures of the organization where you are placed. Remember that you not only represent yourself, but also Sonoma State University and the Department of GEP. Professional quality work is expected.
- Keep a daily log of your hours worked and a brief description of your activities on the job.
- Submit a final written report to your faculty supervisor at the end of the intern experience. The final report should contain a written analysis of your experience (3-5 pages), samples of your work, your time log signed by your field supervisor, a letter of evaluation from your field supervisor, and anything else outlined on the “Internship Agreement” form.
Number of Units and Grading
One unit of credit will be given for 45 hours spent on the internship (the equivalent of three hours per week for one semester). Internships can be taken for a grade in some study plans, but typically they are offered on a credit/no credit basis only.
If you are starting your internship in the Fall and completing it in the Spring, you must also fill out a Request for an Incomplete Grade form. An incomplete will be given as a Fall grade, and a Change of Grade form will be completed by your advisor when the work has been satisfactorily completed. You have one year from the time the incomplete is given to complete the internship work for credit. Internship reports and associated materials are due before finals in the semester you wish to obtain credit.
So you can understand clearly the responsibility of others in this process, here is what’s expected of the Field Supervisor and Faculty Sponsor.
Responsibilities of the Field Supervisor (link for Field Supervisor Overview form)
- Interview the prospective intern.
- Fill out Part A of the Internship Agreement form and sign.
- Supervise the intern throughout the internship, providing appropriate training.
- Contact the faculty sponsor if problems or concerns arise.
- Provide a written letter of evaluation at the conclusion of the internship.
- Responsibilities of the Faculty Sponsor
- Fill out Part B of the Internship Agreement form and sign.
- Provide the criteria by which a credit/grade will be determined.
- Contact the field supervisor, as needed.
- Evaluate the work submitted and assign a grade.